Employer Toolkit

Actions

• Managerial or executive-level commitment to work-related road safety supports embedding road safety in your workplace.
• Review any existing insurance, crash, injury and infringement data; and set a target for what you want to achieve.
• Present the benefits, road safety risks and workplace data to management or executive.

Actions

• Collaborate with your workers to understand their work-related travel. Consider conducting research in the form of a survey, informal interviews or using team meetings.
• Continually assess the road safety risks in your workplace and consider how they can be mitigated as part of your periodic risk review process (see tips below).
• Identify areas of road safety that require further worker awareness.

Tips

To assess road safety risks in your workplace, analyse the data collected in step one to identify any specific trends in crashes (for example, 40 per cent might be rear-end crashes), injuries (for example, five might be whiplash injuries) and infringements (for example, 25 per cent may be for speeding). By analysing this data, you will be able to highlight any specific road safety risks (for example, speeding) and begin mitigation actions to reduce this risk.

This is not a ‘one-off’ activity, you must also continually assess your workplace’s road safety risks to ensure new areas of concern are appropriately actioned.

Actions

• Consider initiatives to enhance road safety in your workplace that can be implemented quickly as well as longer term solutions.
• Provide clear and realistic timelines for achieving these goals, including Key Performance Indicators (KPIs)

Tips 

Examples of some quick wins and easily implemented ideas:

• Hold a toolbox talk with your workers on some of your identified road safety risks.
• Provide your workers with a copy of the road safety fact sheets.
• Encourage your workers to complete the Road safety: Everybody’s business online learning 

Actions

• Determine who will be held accountable/responsible for different safety elements (for example, managers, WHS officers).
• Encourage worker accountability and empower them to take ownership of their own safety and the safety of others on the road.
• Treat infringements and crashes seriously, monitor them regularly and check for trends.
• Provide positive feedback for achieving set KPIs and good behaviour (for example, no infringements or crashes/near misses, not driving when feeling tired).

Tips 

To assist in developing accountability systems, the RACI (Responsible, Accountable, Consulted, Informed) method describes the participation by various roles in developing systems, documentation and implementing tasks or deliverables across your workplace and assisting in clarifying roles and responsibilities. 

Actions

• Develop written operating procedures or guides with clear responsibilities and reporting measures.
• Integrate road safety within your existing WHS framework, including workplace and new starter inductions.
• Adapt the available resources provided in this toolkit to suit your workplace. These resources can be used throughout multiple engagement channels to effectively communicate your policy, guidelines or road safety program.

Tips 

Transport for NSW has developed a helpful guidance document to assist your workplace in developing a road safety policy. This document explores the following areas:

• purpose and scope of a work road safety policy
• responsibilities
• fleet vehicle purchasing and management
• fleet vehicle users
• grey fleet users (workers using their own car for work)
• driver behaviour
• managing road safety risks for other road users
• health and safety guidelines

Actions

• Hold an event or meeting within your workplace to launch your road safety policy – this helps promote your work health and safety policies and shows your workers that you value their safety. For example, you could consider a BBQ lunch to encourage worker participation or an all-worker meeting.

Tips 

It’s a good idea to follow-up your initial discussion with key messages and different call to actions over a set period. This spaced repetition approach is useful in improving knowledge retention and changing behaviours. Try to mix it up by using different engagement techniques.

Actions

• Track progress regularly (for example, every month or quarter).
• Report your progress back to management / executive and workers.
• Review insurance, crash, injury and infringement data to measure success.
• Ensure road safety remains top of mind for all workers by implementing an ongoing communications program.
• Continue to assess the road safety risks within your workplace and update your policies and guidelines as needed.

Tips

An evaluation strategy that measures data and worker engagement rates will help measure the success of your road safety policy, guideline or program.